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Fixed Assets Register
A complete fixed asset register and the key to your entire asset management solution. |
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Depreciation Options
Flexible configuration options for all fixed assets with a broad range of depreciation methods rates and types. |
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Finance & Operating Contracts
Makes you the expert in accounting for capital finance leases, hire purchase, chattel mortgages operating leases, tenancy leases and equity finance contracts. |
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CapEx Budgeting
Control the capital budgeting, planning and forecasting business process and monitor your performance in real-time. |
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CapEx Work in Progress
A complete CapEx process model using world's best-practice, from documentation of the project plan through to capitalisation. |
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Operating Expenditure
Manage purchase requisitioning and the capture of day to day operating expenditure, as it happens, where it happens. |
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Clever asset management software products that give you a fundamental advantage.
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"Every thing that you do in business is part of a process that has impact on the performance of that business. Every business process can be measured, analyzed, improved and leveraged in some way to contribute more effectively to your success.
'Asset management' is a series of closely related business processes that every company is involved in, in one way or another; some do it very well whilst others hardly do it at all. Every company does it to some degree.
At Activa, we understand these processes and how they often under-perform. We develop good software alternatives so that anybody can take advantage of them and do a good job. We then go one step further and create special tools that you can use in your business to raise the performance standards and manage your assets exceptionally well."
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If we don’t provide the best product for you at a fair price, produce the results you need and save you time and money each and every month we will not be achieving your goal or ours.
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Process risks and management controls
Our focus is essentially on best practice and risk analysis; it is very much about the processes and the quality of internal controls. We seek to enhance the management policies and more specifically the IT systems put in place by management to make sure these processes work.
We offer you a set of software tools to MANAGE FUNDAMENTAL RISKS and to RAISE THE STANDARD of asset management and associated governance issues in the following areas;
- appropriate processes for acquisition of fixed assets
- complete and proper recording of capital expenditure
- detailed recognition of financial liabilities
- accurate carrying values and histories
- obviating misappropriation of assets
- compliant depreciation or amortisation of capital investments
- appropriate processes for the disposal of assets
- integrated real-time cost controls
- optimisation of asset serviceability
- operational outcomes against key performance indicators
Performance analysis and KPIs
The primary objective of an asset management strategy is to achieve and to sustain the MAXIMUM EFFICIENCY from the capital resources employed in the business. For 'maximum' you can also read 'optimum' and 'safest' implying both complex constraints and dependencies in the risk of equipment failure, and 'safest' as it relates to the workplace, the public in general and the environment at large. As a result of these broader factors, the life-cycle of assets is more realistically determined by actual performance against pre-determined optimum standards of efficiency and cost, than by reference to some general replacement policy in isolation.
Activa lets you MEASURE OPERATIONAL UTILIZATION of assets against the fixed costs of ownership and variable costs of operation to determine overall efficiency against your key performance indicators.
Proven experience and reliability
Activa has been creating asset management solutions for 20 years. We have worked with hundreds of companies, both local and international, in scores of industries.
In that time we have encountered many different needs and situations and we have vested all of that experience and knowledge into our products in a process of continuous improvement.
Many of our original clients are still clients today because they know they can always rely on our software to perform and to produce the results they need to meet their deadlines and reporting standards.
Software
All Activa solutions are based on a core of system software tools and the powerful Activa fixed assets register functionality.
This base specification is a COMPLETE fixed assets register solution in its own right.
AT ANY TIME it can also be seamlessly integrated with any number of very smart, scalable, but optional, value added features to achieve your precise outcomes. Most of these OPTIONAL functions are discussed throughout this web site.
At the very least, Activa it is a robust, high performance, functionally rich, life-cycle, fixed assets register software solution suitable for organisations of any size, in any industry group. Fully optioned, it is the complete asset management solution.
Select a module below for more specific information;
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Catering to small, medium and large diversified corporations, a modular specification means that you can achieve a low-cost, entry level, fixed assets register, or the ultimate enterprise solution, with a phased implementation and specifically tailored functionality to meet your own very specialised business needs.
Activa software performs equally as well on a stand-alone workstation as it does in a full, enterprise-wide, network environment and interfaces to a huge range of ERP systems.
Licensing is determined on a module per user basis making it extremely economical and cost-effective to implement. This simply means you only license the functions you need.
The main system modules other than the core Fixed Assets Register are Finance and Operating Contracts, Sales and Revenue Contracts, CapEx and OpEx Budgeting, Work in Progress, Requisitioning and Physical Audit. Upcoming releases through 2009 are Maintenance Scheduling and Performance Analysis, including a number of web enabled options for PDA and desktop.
Value-Added Options
In addition to the main system modules referred to in the chart above, the Fixed Assets Register has a number of value-added options to expand its scope and functionality to meet more specialised needs and application. These options are;
- General Ledger Interface
- Revaluations and Impairment Adjustments
- Bulk Units of Use
- Concessional Deductions
- Divestment Modelling*
- Activa Mobile, [PDA Mobile Transaction Processing]
- PDA Bar Code Audit, Data Logging and Stocktake Audit
- Multi- database systems
- Joint Venture Accounting*
- Multi- Lingual
- Multi currency with FX Reporting*
Cost effective licensing
Historically, we followed a fairly rigid licensing model whereby an additional concurrent license for one module meant an additional license fee for all other currently licensed modules. Whilst this was a standard industry approach it was less cost-effective and naturally flowed through to higher annual support fees.
In 2006, changes applied to the license model and the application specification were designed to permit the user to specify the number of individual module licenses on the basis of their actual need. This came with the option for current users to reassess their current license profile, if required.
Importantly, it allowed us to separate the more specialised system functions from the core modules and to rebrand them as individual product options in their own right. This, in turn, allowed us to make the product base pricing lower and therefore more cost-effective and competitive.
Implementation tools
Broader specifications, greater functionality, more intelligent processes and diminishing returns in an increasingly competitive market place are the realities of software development today.
To improve overall cost-effectiveness for new users and to simplify the transition from old software to new software we are introducing Implementation Wizards to supplement the already extensive system import/export options. These are designed to empower all users to configure and populate their own systems with the minimum of support from us.
Implementation tools will guide system administrators through each process step by step ensuring that each option is configured before moving on to the next. These changes echo the principle of least action and translate to real cost savings. They also work as a training medium to build user skill levels in understanding the tools for future changes to system configuration and maintenance.
Systems integration
Although Activa operates independently, it communicates with other core business systems at various levels for both input and output. These include;
- General ledger interface
- Accounts payable interface
- API - application program interface
- Back office systems
- System wide data export
- Specialised data import tools
On-going development and support
More specialised fixed asset management systems are becoming increasingly necessary and therefore more prevalent in the light of the greater emphasis placed on regulation, reporting standards and compliance generally. This in turn places the need for a higher degree of specialisation and expertise in the development and support of such systems.
The ‘one-stop-shop ERP’ may have some perceived processing benefits but these are usually offset by technically inferior 'fit', expensive base costs, third-party consulting expertise necessary to support it and the continuing need to maintain external processes to supplement the inferior processes. This is particularly the case in the SMB market where overall IT systems implementation costs are more critical to the product selection decision making process.
We base our application development objectives on worlds’ best practice and match this with the technology, depth of experience and the skills required to support it. After the initial implementation process, the support requirement for our new clients is relatively low. As an organisation we are able to devote considerably more day to day resources to providing value-added services and product enhancements than to dealing with a demand for product support and this gives our clients a more effective solution.
Deployment
Activa software is designed for use with all Microsoft operating systems from Windows 2000 Professional to Vista Business and from Windows Server 2000 to Windows Server 2008. It uses a Microsoft SQL Server 2000, 2005 or the new 2008 relational database and will operate with SQL 2005 Express. It is configured as a three-tier application comprising client executable, a server executable that is accessible by LAN, WAN or internet and the relational database. The main application is designed as a core back-office system and operates efficiently in a ‘terminal services’ environment.
We are progressively releasing new and existing key processes with a browser access to expand the functional deployment options for management and operational personnel. This is in line with other development initiatives to expand the base functionality.
'Activa Asset Management licensing is determined on a module per user basis making it extremely economical and cost-effective to implement.'
There are a large number of possible software options. Why not contact us now and discuss your solution?
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Related information
These notes are intended as a product brief and should not be read as the full specification of the software. If you have more specific questions please use the Search option on this site. If you do not find what you are looking for on other pages please complete a Contact Request noting your area of interest and the deficiency and we will respond by return.
The articles listed below contain more specific information regarding installation requirements and support issues;
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