Fixed Assets

The Activa Fixed Assets Register is a high-level, functionally rich, life-cycle, fixed assets software application. It is available as a stand-alone application or as the system core of the Activa Asset Management software solutions. It is presented here as a `best of breed` solution and has been specifically designed to;

The flexible data structure in Activa is a tool to develop an information architecture that filters and indexes the content in a simple and highly visible way. This information architecture is constructed from simple building blocks into a multi-level hierarchy presented in a common tree form data model. It is used extensively throughout the application.

The tree structure hierarchy can be configured with from 3, up to 10 levels. There are very few specific rules for this process and it is the sheer degree of flexibility of this tool that produces designs that best suit your reporting needs. It need not directly mirror your chart of accounts, or your corporate organisation structure. It should use your local terminology and reflect the way that you manage your business. In many ways, it presents an ideal opportunity to sort things out and your success, or otherwise, in designing and building your data structure will determine the usefulness of the system generally. This is why we spend time with you to optimise your system.

There are a substantial number of highly effective time-saving functions that seriously enhance the efficiency of your asset related processes and these are standard options in the Activa asset register. These include;

In addition you get a full inventory of report options that can be user defined to suit your particular reporting needs.

Activa recognises that the ability to generate timely reports and journals is paramount in maintaining efficiency in periodic accounting and most particularly at year end. Users can develop and default their own report standards to ensure that the necessary information is timely and consistent. All report output can be directed to PDF or the Activa Report Analyser. Any Report Analyser report can be manipulated for user defined formating and exported to Excel spreadsheet without any further intermediate manipulation becoming necessary. Report types include;

Dealing with the changes that arise during the life of a business are often beyond the design capabilities of some systems. These may be relatively small tasks but are often accompanied by the need to re-engineer business processes. Corporate restructuring, acquisitions or divestments can create a transient but urgent need for specialised processes. Where these are usually beyond the capabilities of most software this is not the case for Activa.

During the past 20 years we have assisted our clients with numerous such events such as;

Activa software was specifically designed with a GL Interface option to suit Oracle Financials, PeopleSoft, SAP, SunAccount, MBS Great Plains, Epicor and JD Edwards. It uses a combination of multi segment account strings and/or analysis codes to generate the appropriate GL strings formats and can even provide validation of the GL strings prior to interfacing. By its nature it has also been configured without modification to interface to CMS, FinanceOne, Pronto, Sage, AccPac, MFGPro, MIMS, Omrix Smart Move, Timberland and others, even MYOB.

There are two fundamental options when considering interfaces to financial systems; a transaction file import or an automatic update. The first works on the basis of creating a journal file formatted to suit the target system import requirements. The second uses customised SQL scripts to write journals directly to the target system relational database tables. Both methods, once configured, will operate effectively and without maintenance, only requiring attention when something is altered in the target system.

In the process we have designed a series of custom innovative tools to solve these and other tasks quickly and cost effectively. Rather than view each of these events as a discrete case we have engineered these tools into our software as permanent features and made them available either as part of the general specification or as a system option.

Review our system options to configure your ideal solution. Whether you require a good fixed assets register or a complete asset management solution, Activa has the answer. Contact us today to discuss your needs and arrange a software demonstration.

These notes are intended as a product brief and should not be read as the full specification of Activa software. If you have more specific questions please use the Search option on this site. If you do not find what you are looking for on other pages of this site please complete a Contact Request noting your area of interest and we will respond by return.

The following documents are some of those that contain information directly related to the fixed asset register;

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Article last updated : Feb 23 2012 9:49AM